ASC X12 Version: 004010 | Transaction Set: 865 | TR3 ID: 004010X362
Example 06: Acknowledged Purchase Order– No Detail; Further Action Required
ABC Aerospace Corporation has sent an 860 Purchase Order Change to XYZ Supplier for three line items on PO number XX-1234. XYZ Supplier has processed and acknowledged the content of the 860 Purchase Order Change transaction. XYZ will send ABC the following 865 Purchase Order Change Acknowledgment/Request -Seller Initiated transaction with an Acknowledgment Type Code ‘AK’ Acknowledge – no detail or change (no detail lines are returned/no POC loop).
Since the purchase order changes have not been ‘accepted’, and based on trade party agreement, Acknowledgment Type Code ‘AK’ requires a follow-up 865 Purchase Order Change Acknowledgment/Request-Seller Initiated transaction with either code ‘AT’ – Accept or code ‘AC’ Acknowledge with Change.
Transmission Explanation
Table 1
ST*865*0001~
Indicates the start of a purchase order (PO) change / acknowledgment transaction set with control number 0001.
BCA*11*AK*XX-1234**1*20190411**AE123~
Indicates that the transaction set purpose code (11) is a Response to purchase order number XX-1234. The acknowledgment type is code ‘AK’ Acknowledge without Detail. The change order sequence number being acknowledged is 1. The purchase order date is April 11, 2019, pertaining to contract number AE123.
PER*SU*JAMES MCPHERSON*TE*877-405-3376~
The supplier contact is James McPherson who may be reached at telephone number 877-405-3376.
N1*SU*XYZ SUPPLIER~
The supplier is XYZ Supplier.
Table 3
CTT*0~
Indicates that the PO change/acknowledgment contains no line items.
SE*6*0001~
Indicates that the PO change/acknowledgment, with transaction set control number 0001, has ended with a total of 6 segments.
Transmission
ST*865*0001~BCA*00*AK*XX1234**1*20190411*AE123~PER*SU*JAMES MCPHERSON*TE*877-405-3376~N1*SU*XYZ SUPPLIER~CTT*0~SE*6*0001~