ASC X12 Version: 004010 | Transaction Set: 865 | TR3 ID: 004010X362
Example 03: Acknowledged PO Change has a Minor Problem – Details Included
ABC Aerospace Corporation is updating a previously transmitted order to XYZ Supplier.
ABC Aerospace Corporation has sent an 860 Purchase Order Change to XYZ Supplier. ABC has changed the Order Quantity to 50 for each of three line items. ABC has also changed the price for Line Item 1 to $9.00.
XYZ supplier has processed the 860 PO Change and will accept it if ABC will in turn accept changes to Line Item 1 to use a substitute product with a changed quantity, schedule and price, as is being recommended in this 865 transaction.
XYZ is sending ABC the following 865 Purchase Order Change Acknowledgment with Acknowledgment Type of “AC”– Acknowledged with Detail and Change included.
- If ABC accepts these changes, ABC will send another 860 Purchase Order Change with the changes to XYZ to conclude the transaction.
- If ABC does not accept the changes in the 865 transaction, ABC will send another 860 Purchase Order Change with line item deletes to conclude the transaction.
Transmission Explanation
Table 1
ST*865*0001~
Indicates the start of a purchase order (PO) change / acknowledgment transaction set with control number 0001.
BCA*11*AC*XX-1234**1*20190411**AE123~
Indicates that the transaction set purpose code (11) is a Response to purchase order number XX-1234. The acknowledgment code type is ‘AC’ Acknowledged with Detail and Changes included. The change order sequence number being acknowledged is 1. The purchase order date is April 11, 2019, pertaining to contract number AE123.
PER*SU*JAMES MCPHERSON*TE*877-405-3376~
The supplier contact is James McPherson who may be reached at telephone number 877-405-3376.
N1*SU*XYZ SUPPLIER~
The supplier is XYZ Supplier.
Table 2
POC*1*QI*25*50*EA*9.5*CT*MG*XYZ-1234~
Line item 1 is a quantity increase (QI). The original order quantity was 25 and the quantity left to receive, inclusive of the change, is 50, indicating an increase of 25. The unit of measure is ‘each’, with a contract unit price of $9.50. The manufacturer part number is XYZ-1234 (a claw hammer).
CTP**CAT*9**EA~
The product has a revised catalog price of $9 each.
ACK*IP~
The line item status code ‘IP’ denotes ‘Item Accepted – Price Change’.
ACK*IQ~
The line item status code ‘IQ’ denotes ‘Item Accepted – Quantity Change’.
ACK*DR***106*20190511~
The line item status code ‘DR’ denotes ‘Item Accepted - Date Rescheduled’. The ‘required by’ date has been changed to May 11, 2019.
ACK*IS******MG*XYZ-1234-A~
The line item status code ‘IS’ - Substitution Made. The substituted manufacturer part number is XYZ-1234-A.
POC*2*QD*75*50*EA*6.95*CT*MG*L505-123~
Line item 2 is a quantity decrease. The original order quantity was 75 and has been revised to 50, denoting a decrease of 25. The unit of measure is ‘each’, with a contract unit price of $6.95. The manufacturer part number is L505-123 (an 8 inch needle nose pliers).
ACK*IA~
The line item status code ‘IA’ -Item Accepted.
POC*3*QI*48*50*EA*3*CT*MG*R5656-2*BP*AB123-2~
Line item 3 is a quantity increase. The original order quantity was 48 and has been revised to 50, indicating an increase of 2. The unit of measure is ‘each’, with a contract unit price of $3. The manufacturer part number is R5656-2. The buyer part number is AB123-2 (a metal machinist ruler).
ACK*IA~
The line item status code ‘IA’ - Item Accepted.
Table 3
CTT*3~
Indicates that the PO change/acknowledgment contains three line items.
SE*16*0001~
Indicates that the PO change/acknowledgment, with transaction set control number 0001, has ended with a total of 16 segments.
Transmission
ST*865*0001~BCA*11*AC*XX-1234**1*20190411*AE123~PER*SU*JAMES MCPHERSON*TE*877-405-3376~N1*SU*XYZ SUPPLIER~ POC*1*QI*25*50*EA*9.5*CT*MG*XYZ-1234~CTP**CAT*9**EA~ACK*IP~ ACK*IQ~ACK*DR***106*20190511~ACK*IS******MG*XYZ-1234-A~ POC*2*QD*75*50*EA*6.95*CT*MG*L505-123~ACK*IA~ POC*3*QI*48*50*EA*3*CT*MG*R5656-2*BP*AB123-2~ACK*IA~ CTT*0~SE*16*0001~