ASC X12 Version: 004010 | Transaction Set: 865 | TR3 ID: 004010X362
Example 04: Rejected PO Change has a Major Problem – Details Included; Further Action Required
ABC Aerospace Corporation has sent an 860 Purchase Order Change/Buyer Initiated transaction to XYZ Supplier. The three-line items identified in the transmission had already been deleted from the purchase order. This 860 transaction is in-error.
XYZ Supplier creates an 865 PO Change Acknowledgment/Request Seller-Initiated transaction which rejects (with detail, code RD) the entire 860 transaction, noting the three-line items as (already) “deleted” from the purchase order.
All POC segments from ABC’s 860 transaction are included in the 865 transaction.
XYZ Supplier will not act on the purchase order until either a confirming 860 transaction indicating these line items as deleted or an 850 PO cancellation is received.
Transmission Explanation
Table 1
ST*865*0001~
Indicates the start of a purchase order (PO) change / acknowledgment transaction set with control number 0001.
BCA*11*RD*XX-2345**1*20190411**AE123~
Indicates that the transaction set purpose code (11) is a Response to purchase order number XX-2345. The acknowledgment code type is ‘RD’ - Rejected with Detail as all line items are rejected. The change order sequence number being acknowledged is 1. The purchase order date is April 11, 2019, pertaining to contract number AE123.
PER*SU*JAMES MCPHERSON*TE*877-405-3376~
The supplier contact is James McPherson who may be reached at telephone number 877-405-3376.
N1*SU*XYZ SUPPLIER~
The supplier is XYZ Supplier.
Table 2
POC*1*QI*25*50*EA*9.5*CT*MG*XYZ-1234~
Line item 1 is a quantity increase. The original order quantity was 25 and the quantity left to receive inclusive of the change is 50, indicating an increase of 25. The unit if measure is ‘each’, with a contract unit price of $9.50. The manufacturer part number is XYZ-1234 (a claw hammer).
ACK*ID~
The line item status code is ‘ID’ - Item Deleted.
POC*2*QD*75*50*EA*6.95*CT*MG*L505-123~
Line item 2 is a quantity decrease. The original order quantity was 75, and has been revised to 50, denoting a decrease of 25. The unit of measure is ‘each’, with a contract unit price of $6.95. The manufacturer part number is L505-123 (an 8 inch needle nose pliers).
ACK*ID~
The line item status code ‘ID’ denotes ‘Item Deleted’.
POC*3*QI*48*50*EA*3*CT*MG*R5656-2*BP*AB123-2~
Line item 3 is a quantity increase. The original order quantity was 48 and the quantity left to receive inclusive of the change is 50, indicating an increase of 2. The unit if measure is ‘each’, with a contract unit price of $3. The manufacturer part number is R5656-2. The buyer part number is AB123-2 (a metal machinist ruler).
ACK*ID~
The line item status code ‘ID’ denotes ‘Item Deleted’.
Table 3
CTT*3~
Indicates that the PO change/acknowledgment contains three line items.
SE*12*0001~
Indicates that the PO change/acknowledgment, with transaction set control number 0001, has ended with a total of 12 segments.
Transmission
ST*865*0001~BCA*11*RD*XX-2345**1*20190411**AE123~
PER*SU*JAMES MCPHERSON*TE*877-405-3376~N1*SU*XYZ SUPPLIER~
POC*1*QI*25*50*EA*9.5*CT*MG*XYZ-1234~ACK*ID~
POC*2*QD*75*50*EA*6.95*CT*MG*L505-123~ACK*ID~
POC*3*QI*48*50*EA*3*CT*MG*R5656-2*BP*AB123-2~ACK*ID~
CTT*3~SE*12*0001~