ASC X12 Version: 004010 | Transaction Set: 865 | TR3 ID: 004010X362
Example 02: Rejected PO Change or Release – No Detail, Further Action is Required
ABC Aerospace Corporation has sent an 860 Purchase Order Change to XYZ Supplier for three line items on PO number XX-1234. XYZ Supplier has processed and rejected the content of the 860 Purchase Order Change. XYZ will send ABC the following 865 PO Change Acknowledgment/Request – Seller Initiated transaction with an Acknowledgment Type code of ‘RJ’ Rejected without Detail (no detail lines are returned/no POC loop).
XYZ expects ABC to send a revised 860 Purchase Order change transaction or follow-up with an 850 PO Cancellation to close the order.
Transmission Explanation
Table 1
ST*865*0001~
Indicates the start of a purchase order (PO) change / acknowledgment transaction set with control number 0001.
BCA*11*RJ*XX-1234**1*20190411**AE123~
Indicates that the transaction set purpose code (11) is a Response to purchase order number XX-1234. The acknowledgment code type is ‘RJ’ Rejected without detail/no POC loop. The change order sequence number being acknowledged is 1. The purchase order date is April 11, 2019, pertaining to contract number AE123.
PER*SU*JAMES MCPHERSON*TE*877-405-3376~
The supplier contact is James McPherson who may be reached at telephone number 877-405-3376.
N1*SU*XYZ SUPPLIER~
The supplier is XYZ Supplier.
Table 3
CTT*0~
Indicates that the PO change/acknowledgment contains no line items.
SE*6*0001~
Indicates that the PO change/acknowledgment, with transaction set control number 0001, has ended with a total of 6 segments.
Transmission
ST*865*0001~BCA*11*RJ*XX1234**1*20190411*AE123~PER*SU*JAMES MCPHERSON*TE*877-405-3376~N1*SU*XYZ SUPPLIER~CTT*0~SE*6*0001~