ASC X12 Version: 004010 | Transaction Set: 865 | TR3 ID: 004010X362
Example 05: Acknowledged PO Change is Accepted and Shipped – Details Included; No Further Action Required
ABC Aerospace Corporation has sent an 860 Purchase Order Change to XYZ Supplier. ABC has revised the item quantity for each of the three line items. XYZ has accepted the changes and shipped the order.
XYZ will send ABC the following 865 Purchase Order Change Acknowledgment with Acknowledgment Type of “AD”– Acknowledge with Detail – No Change. The individual line items will each have a status code of ‘AC’ – Item Accepted and Shipped.
No further action is required by either party.
Transmission Explanation
Table 1
ST*865*0001~
Indicates the start of a purchase order (PO) change / acknowledgment transaction set with control number 0001.
BCA*11*AD*XX-1234**1*20190411**AE123~
Indicates that the transaction set purpose code (11) is a Response to purchase order number XX-1234. The acknowledgment code type is ‘AD’ Acknowledge with Detail – No Change. The change order sequence number being acknowledged is 1. The purchase order date is April 11, 2019, pertaining to contract number AE123.
PER*SU*JAMES MCPHERSON*TE*877-405-3376~
The supplier contact is James McPherson who may be reached at telephone number 877-405-3376.
N1*SU*XYZ SUPPLIER~
The supplier is XYZ Supplier.
Table 2
POC*1*QI*25*50*EA*9.5*CT*MG*XYZ-1234~
Line item 1 is a quantity increase. The original order quantity was 25 and the quantity left to receive inclusive of the change is 50, indicating an increase of 25. The unit if measure is ‘each’, with a contract unit price of $9.50. The manufacturer part number is XYZ-1234 (a claw hammer).
ACK*AC~
The line item status code ‘AC’ denotes ‘Item Accepted and Shipped’.
POC*2*QD*75*50*EA*6.95*CT*MG*L505-123~
Line item 2 is a quantity decrease. The original order quantity was 75, and has been revised to 50, denoting a decrease of 25. The unit if measure is ‘each’, with a contract unit price of $6.95. The manufacturer part number is L505-123 (an 8 inch needle nose pliers).
ACK*AC~
The line item status code ‘AC’ denotes ‘Item Accepted and Shipped’.
POC*3*QI*48*50*EA*3*CT*MG*R5656-2*BP*AB123-2~
Line item 3 is a quantity increase. The original order quantity was 48 and the quantity left to receive inclusive of the change is 50, indicating an increase of 2. The unit if measure is ‘each’, with a contract unit price of $3. The manufacturer part number is R5656-2. The buyer part number is AB123-2 (a metal machinist ruler).
ACK*AC~
The line item status code ‘AC’ denotes ‘Item Accepted and Shipped’.
Table 3
CTT*3~
Indicates that the PO change/acknowledgment contains three line items.
SE*12*0001~
Indicates that the PO change/acknowledgment, with transaction set control number 0001, has ended with a total of 12 segments.
Transmission
ST*865*0001~BCA*11*AD*XX-1234**1*20190411**AE123~PER*SU*JAMES MCPHERSON*TE*877-405-3376~N1*SU*XYZ SUPPLIER~ POC*1*QI*25*50*EA*9.5*CT*MG*XYZ-1234~ACK*AC~ POC*2*QD*75*50*EA*6.95*CT*MG*L505-123~ACK*AC~ POC*3*QI*48*50*EA*3*CT*MG*R5656-2*BP*AB123-2~ACK*AC~ CTT*3~SE*12*0001~